Compensaton and Benefits

DOL cracks down! Are your classifications FLSA-compliant?

David B. Ritter Hits: 2499

David Ritter In the past year, the U.S. Department of Labor (DOL) has renewed its focus on combating employee misclassification, and there has been a recent significant increase in the number of wage-and-hour lawsuits. In many of these cases, workers are challenging their designation as exempt employees under the Fair Labor Standards Act (FLSA).

The FLSA exempts those employed in a "bona fide executive, administrative, or professional capacity" from overtime pay. The regulations provide a three-part test to determine whether an employee falls under the administrative employee exemption.

A recent case, Mullins v. Target Corp. (No. 09-07573, N.D. Ill., 2011), illustrates such a situation and emphasizes the need for employers to properly classify their employees.

Case of the retail detective

In July 2002, Christine Mullins began working in the Target retail chain's Assets Protection Division as an assets protection team leader, an exempt position. Employees in the division work to prevent employee theft and customer shoplifting in an effort to enhance profitability, minimize loss and business disruptions and provide a safe and secure environment.

About two years later, Mullins was promoted to investigator, the position at issue in this case.

As an investigator, Mullins was responsible for identifying and conducting investigations of fraud and theft at several Target stores. Her duties included analyzing information, evaluating potential strategies for approaching investigations, interviewing informants and suspects, and developing case plans that she would recommend to her supervisor. Mullins conducted several investigations that helped Target recover thousands of dollars of lost revenue.

Unpaid overtime?

Mullins sued Target for unpaid overtime wages under the FLSA and the Illinois Minimum Wage Law.

Target moved for summary judgment on both of her claims. At issue was whether the FLSA exempted Mullins from eligibility for overtime under the 'administrative employee" provision.

The district court held that Mullins was an exempt administrative employee and granted summary judgment for Target.

The exemption's 3 tests

1. First, the employee must be compensated on a salary or fee basis at a rate of not less than $455 per week. Mullins met that requirement and it was not in dispute.

2. The employee's primary duty must involve office or nonmanual work directly related to the management or general business operations of the employer or the employer's customers. To meet this test, an employee must perform work directly related to assisting with the running or servicing of the business.

The court determined that Mullins' work was nonmanual, emphasizing that she analyzed data from stores, identified possible investigations of theft and conducted investigations.

The court then analyzed whether Mullins' primary duties were directly related to assisting with the general business operations or the running or servicing of its business. The court held that Mullins did not participate in the sale of retail goods. Rather, by investigating and preventing theft and fraud, Mullins assisted in servicing Target's retail operations. Accordingly, Mullins met the second requirement.

3. The employee's primary duty must include the exercise of discretion and independent judgment with respect to matters of significance. The regulations specify that "the exercise of discretion and independent judgment involves the comparison and the evaluation of possible courses of conduct, and acting or making a decision after the various possibilities have been considered."

The court determined that Mullins exercised independent judgment and discretion in selecting cases, planning strategies for investigations and carrying out those investigations.

The court pointed out that the employee does not have to have unlimited authority. Accordingly, even though Mullins had to obtain her supervisor's approval during investigations, she also made decisions that were free from immediate supervision and discretion. The court was not persuaded that Mullins' extensive training and the expectation that she had to follow directives implied she lacked direction or judgment. Consequently, the court held that Mullins met the third requirement.

What employers must do

Target prevailed in this case. Even so, it serves as a cautionary tale that emphasizes how important it is for employers to properly classify their employees.

Employers bear the burden of proving that an employee is exempt under the FLSA. They must be prepared to justify their classifications.

To minimize your FLSA liability, carefully review your wage-and-hour practices and policies. Make certain that employees are properly classified based on the job duties they actually perform. Failure to do so may lead to significant costs. You could be liable for overtime, attorneys' fees and penalties in addition to the potential for a class-action lawsuit.

Consult your attorney for assistance in ensuring compliance with the law.

Published with Permission by the author; as was orginally published on thehrspecialist

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Biography

David B. Ritter chairs Neal Gerber Eisenberg's Labor & Employment Practice Group and is a member of the Associations & Not-for-Profit Organizations Practice Group.

David also is a member of the firm's Executive Committee. He represents management in all areas of labor and employment law. He has extensive nationwide experience in federal and state court litigation in the areas of employment discrimination, including harassment claims, non-compete, trade secret and restrictive covenants, employment torts and all other litigation related to the employment relationship.

David routinely handles matters before governmental agencies, including the Equal Employment Opportunity Commission, state equal employment commissions, the Department of Labor and the OFCCP. David has also defended employers faced with claims under Sarbanes-Oxley.

He handles National Labor Relations Board proceedings and arbitrations, as well as affirmative action plans, employment issues related to corporate transactions and counseling of employers on employment issues. He routinely represents high-level executives on issues related to employment and separation agreements. David has a special knowledge in training employees in the entire range of employment law issues.

David B. Ritter
Partner Neal Gerber Eisenberg
dritter@ngelaw.com
Phone: (312) 269-8444
Fax: (312) 750-6455

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DOL cracks down! Are your classifications FLSA-compliant?